What Is The Function Of HRMS Software?

The human resource department has evolved a lot in the last few years. But, with that the HR work has become more complex than before, making it difficult for a few people hrms software to handle it even in a medium-level organization.

The HR department is involved in the employee’s progress, movement, and achievement (and related information). The importance of manpower behind these tasks makes it crucial for HR professionals to have HR management software (HRMS) or HR software for managing HR information efficiently.

The HRMS software is used by many companies with a combination of systems and processes that combine HR management and IT. Having great HRMS software is an asset to the HR department, as it reduces the strain on the HR professionals and automatically delivers most of the functions.

This software is evolving and becoming complex day by day, and there are indications that this software in the future will be able to do almost 90% of the functions automatically. With the rise of artificial intelligence, the HRMS will evolve more in the coming future.

What are the common functions of HRMS Systems?

The functions of HRMS are many, and they are increasing every day. One can list as many as they want, but the major functions since the beginning of HR management somewhat remain the same.

The main functions of HRMS can be listed as below:

• Recruitment and onboarding
• Collecting, storing, and retrieving employee information
• Management of payroll
• Evaluation of performance
• Learning management
• Keeping a record of attendance and tracking absenteeism
• Benefits administration
• Employee scheduling
• Employee self-service

Recruitment and onboarding: The HR software starts feeding in the information about the new employee since the day s/he joined the company.

Collecting, storing, and retrieving employee information: The software can easily classify, store and keep the employee information safe in the company hardware/cloud for as long as you want. You can retrieve that information whenever you want, just like one uses a social media account to check a person’s profile.

Management of payroll: This function used to be the most challenging and taxing job for HR professionals. But, the HRMS now made it easy and automatic.

Evaluation of performance: The evaluation/assessment is an age-old technique of analyzing an employee for their promotion or hike in salary. The HR software analyses every detail of the employee’s performance, achievements, progress, self-improvement, etc. The HR professionals also feed their reviews on the employee’s performance throughout the year.

Learning management: This involves the training, practicing, and learning of the employee. It can be both on the job and off the job process.

Keeping a record of attendance and tracking absenteeism: Every organization faces some absenteeism every day, and most of them will be because of delays or misreporting. The software solves these issues by letting the employees use their cell phones or computer to register to leave requests online.

Benefits administration: It is a method of making, managing, and updating the company’s employee benefits program.

Employee scheduling: This is the process of creating a list of things an employee must be doing and things one could choose to do in case of a change in the schedule. It creates a flow of activities that are linked to the activities of their subordinates.

Employee self-service: It is a function or advantage of HRMS. An employee can register or apply for leave through the organization’s HR App. There’s no need to call or mail a bunch of seniors to request a leave.